Privacy Policy

Last updated: November 2018

This website (geneva-academy.ch) is provided by the Geneva Academy of International Humanitarian law and Human Rights (Geneva Academy) and hosted in Switzerland.

Protecting your privacy is important to us. This Privacy Policy sets out how users’ personal data and details are collected, used and stored when visiting this website, so that you can make an informed choice about using it.

This Privacy Policy is based on the Swiss Federal Law on Data Protection and guidance provided by the Federal Data Protection and Information Commissioner.

Revisions to Policy

This Privacy Policy is valid from the date at the top of the policy. The Geneva Academy reserves the right to modify it at any time. Please consult this page regularly.

Use of Cookies

This website uses cookies – small text files that are transferred either to your computer’s hard drive (‘long-term cookies’) or temporarily to your computer’s Random Access Memory (‘session cookies‘).

We use cookies for the following purposes: (1) to compile statistical data on the use of the website and its functioning, so that we can monitor and improve it; (2) to facilitate users’ ability to navigate through the website; (3) to allow us to share webpages via social media platforms.

You can choose to accept all cookies, deny all cookies or customize your preferences when accessing the website for the first time. You may also refuse cookies by adjusting the settings of your web browser; however, please note that if you do this you may not be able to access the full functionality of this website. You can change your cookie settings at any time by clicking on the ‘Cookies Setting’ link at the bottom of this website’s footer.

This website uses the following cookies:

Cookie	Purpose / More information
Cookie Agreement (CookiesDirective)	Created when the visitor customizes his/her cookies preferences. Hides cookies notice on future visits.
Google Analytics	Collects standard internet log information and visitor behaviour information in an anonymous form, including your IP address, the website you last visited, the browser you are using and the date and time. This information may be transmitted and stored by Google on servers outside Switzerland, including servers in the United States, and is subject to Google’s Privacy Policy. Google provides a browser plug-in which allows you to opt-out of being tracked by Google Analytics across all websites.
YouTube	We sometimes embed videos from YouTube. YouTube's use of cookies is governed by Google’s Privacy Policy.
Start_an_application	This cookie allows applicants to our master’s programmes to retrieve all the information they have provided in the application form if they do not complete the form in one session.

Collection, Use and Storage of Personal Details

You can visit most pages of this website without stating who you are and without revealing any personal information.

Personal details are not collected, used or stored without the prior knowledge and consent of the user. Where personal details are collected (e.g. through web-based forms for online applications, contact forms, registration for events or subscription to our newsletter), the user is informed as to what personal information is being collected, who will use it and for what purpose(s).

Any personal details that you give us will be treated with the utmost care and security. We have taken appropriate technical and organizational measures to prevent their loss or unlawful processing. For example, your personal details can only be viewed by staff authorized on the grounds of their professional role.

We will hold your personal details on our systems for as long as they are still used for the purpose stated when originally requested.

The Geneva Academy does not distribute, sell or rent personal details captured through the website to anyone. As a general rule, the Geneva Academy does not disclose any information identifying you personally, except with your permission or where required by Swiss law.

Applications to Our Master’s Programmes

In order for you to apply to one of our master’s programmes, we require your personal details. We collect these through an online application form and other enrolment documents. The purposes for which we will use personal details are:

To select students for our three master’s programmes: the online application forms and other enrolment documents are transmitted to the Admissions Committee for selection purposes
To select scholarship recipients: the personal details of eligible prospective students are transmitted to our scholarship donors for selection purposes
To enrol selected students with our two parent institutions: the University of Geneva and the Graduate Institute of International and Development Studies
To create profiles for admitted students on Moodle

Applications to Our Training and Short Courses

In order for you to apply to our training and short courses, we require your personal details. We collect these through an online application form and other enrolment documents. The purposes for which we will use personal details are:

To select candidates for our training and short courses: the online application form and other documents are transmitted to the person in charge of the course
To provide support with the Swiss visa application procedure: personal details of candidates (Name, Date of Birth, Gender, Nationality, Passport Number) are transmitted, via an invitation letter, to the Swiss embassy of the candidate’s country of residence.

Registration for Our Events

We sometimes require participants to register for our events. The purposes for which we will use personal details are:

To ensure access to the event’s premises
To prepare the premises and seats to accomodate registred participants

In the case of registration for events organized with a partner, personal information might be transmitted to partners for logistical purposes only (e.g. access to the partner’s premises).

Subscription to Our Newsletter

Our bi-monthly newsletter provides updates regarding our events, research, master’s programmes and training courses.

In order for you to subscribe to our newsletter, we require your personal details (First Name, Last Name, Organization, Email).

We use MailChimp, a third-party service provider based in the United States (US) and provided by The Rocket Science Group, to manage recipients and send our bi-monthly newsletter. When you subscribe to our newsletter, your personal details (Name, Email, Job, Organization) will be sent to a server operated by The Rocket Science Group in the US and stored there in accordance with the Swiss-US Privacy Shield and the EU-US Privacy Shield. You can consult MailChimp Privacy Policy for more information.

We have disabled open tracking for our newsletter campaigns, so we do not track who opens our newsletter and who clicks on the links inside. We also do not enable any other tracking or analytics tracking on MailChimp and have excluded our data from MailChimp’s data science projects.

When you subscribe to our newsletter, you will receive a request for consent by email that will clearly indicate the purposes of processing your personal details, which you can accept or refuse selectively. You may cancel your newsletter subscription and revoke your consent to the storage of these details at any time by clicking on the ‘unsubscribe’ link at the bottom of the newsletter. By doing so, you will receive an automatic confirmation of having unsubscribed and your personal details will be automatically deleted from the file.

Subscription to the Geneva Academy Wednesday Mailing List

In order for you to subscribe to the Geneva Academy Wednesday mailing list, we require your personal details. The purposes for which we will use personal details are:

To add you to the Geneva Academy Wednesday mailing list
To make sure that you meet the criteria to be added to this list (i.e. PhD student at the University of Geneva or the Graduate Institute of International and Development Studies with a focus on areas within the scientific focus of the Geneva Academy).

We have disabled open tracking for the emails we send to subscribers of the Geneva Academy Wednesday mailing list, so we do not track who opens our emails. We also do not enable any other tracking or analytics tracking on MailChimp and have excluded our data from MailChimp’s data science projects.

When you subscribe to the Geneva Academy Wednesday mailing list, you will receive a request for consent by email that will clearly indicate the purposes of processing your personal details, which you can accept or refuse selectively. You may cancel your subscription and revoke your consent to the storage of these details at any time by clicking on the ‘unsubscribe’ link at the bottom of the email. By doing so, you will receive an automatic confirmation of having unsubscribed and your personal details will be automatically deleted from the file.

External Websites

This website contains hypertext links to other sites. The Geneva Academy is not responsible for the content or privacy practices of external websites.

Questions

If you have any questions regarding this Privacy Policy, require clarification or have any questions about the way in which we process your personal details, please email info[at]geneva-academy.ch

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